We’re seeking a highly organized, proactive, and hands-on Events & Sponsorships Associate to manage the planning, execution, and performance of Hashdex events, sponsorships, and brand activations. This role will ensure that every touchpoint — from conferences and panels to client events and large-scale sponsorships — reflects Hashdex’s brand excellence and delivers measurable impact. You’ll work closely with our marketing, sales, research and products teams (as well as external partners and agencies) to manage the full lifecycle of each initiative — from negotiation and contracting to activation, logistics, and post-event analysis. This position requires frequent travel to support on-site event execution and ensure seamless activations. Key Responsibilities: Event Planning & Execution • Plan, organize, and execute Hashdex-owned and sponsored events (e.g., conferences, panels, roadshows, investor events, internal gatherings). • Manage event logistics end-to-end, including venue selection, vendor coordination, catering, AV, signage, and travel arrangements. • Develop detailed event timelines, budgets, and post-event reports to ensure excellence and efficiency. • Partner with internal teams (sales, product marketing, comms, and operations) to align objectives, content, and messaging for each event. • Travel frequently to oversee event setup, operations, and on-site coordination. Sponsorship Management • Lead the evaluation, negotiation, and contracting of sponsorship opportunities across markets (e.g., media partners, conferences, and financial institutions). • Ensure that all sponsorships align with brand strategy, audience goals, and compliance standards. • Manage deliverables and ensure maximum visibility and ROI from each sponsorship. Budgeting & Operations • Oversee vendor payments, budget tracking, and financial reconciliations in collaboration with the finance team. • Maintain a master calendar of events and sponsorships, ensuring alignment with marketing and distribution priorities. • Track and manage swag production and distribution (inventory, design, logistics). Brand Experience & Activation • Ensure all events and activations are on-brand, consistent with Hashdex’s visual identity, voice, and tone. • Collaborate with design and content teams to produce high-quality event materials, swags, signage, and digital assets. • Propose creative ideas for engaging experiences that strengthen brand recall and emotional connection. Measurement & Reporting • Develop post-event evaluations, collecting metrics (attendance, leads, media mentions, engagement) and qualitative feedback. • Identify opportunities to improve future activations based on data and insights. What We’re Looking For: Must-Have Skills & Experience: • 3+ years of experience in events, sponsorships, or marketing project management, ideally in finance, tech, or agency environments. • Proven experience managing event operations from negotiation to execution. • Strong organizational, multitasking, and budgeting skills. • Excellent negotiation and vendor management abilities. • Fluency in English (Portuguese and/or Spanish a plus). • High attention to detail and a strong sense of ownership. • Availability and willingness to travel frequently, including international trips. Nice-to-Have: • Experience with B2B events or financial industry sponsorships. • Familiarity with event management tools (e.g., Asana, Monday, Cvent, Salesforce). • Experience coordinating international events or working in a global environment. Who You Are: • A proactive doer who thrives on organization and follow-through. • A creative problem solver with a passion for delivering great brand experiences. • A strong communicator who can balance stakeholders, timelines, and budgets. • A team player with a collaborative mindset and “no job too small” attitude. • Someone who takes pride in operational excellence and brand consistency. • Excited about representing Hashdex at events and being part of a fast-paced global marketing team. Why Join Hashdex: • Be part of a global company shaping the future of crypto investing. • Work alongside a talented, mission-driven team across multiple geographies. • Take ownership of high-impact projects that directly shape our brand presence. • Hybrid, flexible work environment. • Opportunities to travel and represent Hashdex globally.